ROLE SUMMARY: Provide accounting support to the Bear Property Management Inc operating company and accounting personnel by ensuring data integrity of accounts payable invoice processing, financial information, and accurate reporting to management.
DUTIES AND RESPONSIBILITIES:
Monitor electronic mailbox for vendor invoices & vendor inquiries
Code vendor invoices for approval and payment processing
Scan & process invoices into the accounting system (RealPage); routes & monitors invoices for approval status
Review monthly vendor statements for missing/aged invoices
Prepare and maintain accounting transactions within accounting system
Research problems while interfacing with vendors, customers, and other departmental personnel
Runs weekly disbursement cycle of check printing, processing, and mailing checks
Maintains files and documentation thoroughly and accurately
Provides requested supporting documentation for audits and tax preparation
Weekly disbursement cycle of check printing, obtaining signatures, mailing checks
Process monthly tenant security deposit refunds.
(Print check, obtain signature, mail check)
Process weekly and ad-hoc paper check and ACH requests
Correct declined invoices
QUALIFICATIONS / CHARACTERISTICS
Associate degree (A.
A.
) or equivalent
At least 1 to 3 years related accounts payable experience or equivalent
Familiarity with real estate and construction terminology
Familiarity with RealPage preferred; AppFolio and Jonas Premiere software a plus
Excellent written and oral communication skills; attention to detail
Strong organizational, problem-solving, and analytical skills
Ability to manage priorities and workflow
Versatility, flexibility, and a willingness to work within changing priorities
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