Payroll and Benefits Assistant (Wisconsin)

Pleasant Prairie, WI Human Resources 19 Apr 2024 Full time At IRIS USA Inc.
, we have always aimed to enhance how people organize their lives, making us a leader in the organization industry.
Our breakthrough came in 1994 when we introduced clear plastic storage solutions, by growing domestic home storage manufacturing through robotic automation into Arizona, Texas, Pennsylvania, and Wisconsin.
Since then, we have expanded our range to include small appliances, pet products, home goods, and RTA furniture, catering to a wide array of customer needs.
Celebrating sixty years as a global brand, we pride ourselves on innovation, quality, and exceptional customer service.
Our success stems not just from our products, but from our commitment to building lasting relationships with our customers, offering solutions that simplify and organize life in homes, offices, and beyond.
SUMMARY: Provides employee service and supports entry-level payroll and benefits functions including timesheet reviews to employee pay and leave types and entering basic employee changes.
Assist employees with health benefits including coordinating materials and new hire/change enrollments.
Essential Duties & Responsibilities Provide exceptional service to employees with inquiries related to payroll and benefits.
Complete employment actions in the Company’s HRIS system, including new hire setup, pays, leaves, name/address changes, and end of employment.
Monitor payroll timesheets to Company policies and procedures to ensure accurate and thorough reporting of company and temporary staffing employees.
Review employee absences to Company approved leave types.
Identify and report timesheet inaccuracies to management for review and correction.
Complete and report internal pay audits as assigned.
Scans and maintains organized, accurate, and timely employee files in digital systems.
Coordinate with temporary staffing agencies to set up new employees’ profiles such as reporting supervisor, ID badge for access to facility and rehire status.
Administer the Time/Attendance program ensuring accurate records of employee hours, schedules, departments, and attendance.
Perform a variety of administrative tasks, including data entry, collection, and reporting of payroll and benefits information.
Maintain PHI and confidentiality of medical records, employment and pay records.
Assist with benefits open enrollments, health fairs and wellness program events.
Assist with preparation and dissemination of various digital and print materials.
Effectively communicate with a variety of internal and external stakeholders using multiple tools to ensure effective visual communication.
Perform similar level or nature of duties as assigned.
Qualifications: Required Education and Experience: High School Diploma or G.
E.
D.
; and, One (1) year directly related experience.
Knowledge of: Federal, state, and local laws governing payroll and income taxes.
Federal, state, and local laws governing employee leaves and benefits.
Skill in: Using computer hardware, including keyboard, mouse, monitor, and related hardware Microsoft Access, Word, Excel, Power Point and Outlook Ability to: Act with urgency to meet deadlines and ensure high levels of service to employees.
Exercise discretion, good judgment, and sensitivity with all levels of employees Analyze and present data and information in a variety of methods.
Continuously challenge oneself and others to improve better operating practices.
Prepare reports using a variety of methods from multiple sources of data.
Review data and ensure accuracy and timeliness and relevancy.
Identify causation of variances Multi-task under strict deadlines while having multiple priorities at one time.
Exhibit positive attitude and openness to learning.
Effectively communicate and work in a cross-cultural environment Demonstrate high-level of organization and planning.
Exercise independent motivation Apply strategic planning foresight.
Follow verbal and written English instructions.
Communicate effectively in English, both verbally and written Exhibit courteous and respectful demeanor towards all company personnel in words and action.
Exhibit a cooperative, solution-oriented approach to problem-solving.
Build teamwork and resolve conflicts.
Work independently with minimal supervision Maintain a high level of ethical behavior and confidentiality.
Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Activities will involve frequent sitting, using a computer, analyzing large amounts of data, communicating verbally and in writing.
Exerting 20- 50 pounds occasionally, 10- 25 pounds frequently, and up to 10 pounds constantly.
Operate a variety of standard office equipment including a computer, telephone, calculator, copy, and fax machine requiring continuous and repetitive arm, and hand and eye movement.
Move and operate presentation equipment.
Travel to and from meetings and various locations inside and outside the building.