The Accounts Payable Clerk is responsible for processing all vendor invoices and making sure that they are properly authorized for payment, processed for payment, and handling any vendor correspondence (verbal or written) and vendor credits.
This individual must maintain a positive working relationship with our vendors, confirming that they are properly paid and that any open issues are addressed in a timely matter.
The Accounts Payable Clerk assumes all office receptionist functions.
This is a multi-faceted position managing multiple entities.
Compensation:
$50,000 - $55,000 yearly
Responsibilities:
Vendor management - Gather information to set up new vendors, gather vendor invoices from vendor portals, mail, and emails and distribute to approval folders; validate all purchases are authorized and match vendor invoices, validate that vendor invoices match material spreadsheet on the job, including cartage costs, research all credit memos/assist in all vendor discrepancies (resolve as necessary), reconcile accounts payable information with vendor statements, maintain accounts payable files, prepare credit applications - maintain reference sheet.
Invoice management - Validate all shop invoices are authorized to pay, enter all invoices into the proper accounting software, prepare and present Accounts Payable Report to Controller for weekly approval and prepare approval folders, prepare and distribute checks and remittance, verify that invoices paid equal the actual check cut/check remittance.
Credit Card management - Add/Delete employees, validate all charges are authorized, and enter all charges into software, maintain credit card balance/payments to have available credit, reconcile credit card statements.
Reception management – Answer phones, coordinate daily mail and deliveries, assist visitors, and supply refreshments as they wait, order, and maintain proper levels of supplies, forms, and kitchen/paper products.
Perform other related duties as required and assigned.
Qualifications:
High School Diploma/ GED
1+ years of Accounts Payable experience
Proficiency in Mircosoft Office (Word, Excel and Outlook), scan, copy and fax operations
Accounting Software knowledge – QuickBooks preferred, Sage is a plus
Quality administrative skills and excellent phone etiquette
Must have excellent organizational skills with proven attention to detail and accuracy, demonstrate resourcefulness, and exceptional time-management skills.
Excellent oral and written communication skills
Strong basic math skills
Detailed and accurate data entry
Strong organizational skills
Good problem-solving skills
Rock Solid is an equal opportunity employer.
We celebrate diversity and are committed to creating an inclusive environment for all employees.
All employment decisions are made solely on basic qualifications, merit, and business needs.
About Company
Rock Solid Stabilization and Reclamation, Inc.
is a full-service Soil Stabilization and Pavement Reclamation contractor.
At Rock Solid, we’re all about standing out.
We stand out because we’re the best at what we do and because we have the best customers and professionals in the industry.
That’s why we’re always on the lookout for highly motivated team players who can help make us even better.
We don’t want people who are just looking for a job—we want talented individuals who want to build a meaningful career and who are ready to be a part of something that’s truly special.
Our hiring process for all non-union positions requires each applicant to have a minimum of two (2) interviews before a job offer can be made.
Offers will be made in writing from an officer of the Company, accompanied by a written job description.
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