Accounting Specialist

JoB Description *Job Title:* Accounting Specialist *FLSA Classification:* Full Time, Salary-Exempt *Department:* Administration *Reports to:* Administration Manager *Effective Date:* November 2023 *Job Summary:* The Accounting Specialist assists in numerous accounting and billing support activities in addition to having specific Accounts Payable and Accounts Receivable responsibilities.
*Duties/Responsibilities:* AP Responsibilities * Organize and gather approval for new AP invoices from Vendors.
* Code invoices with appropriate GL account numbers.
* Accurately enter each Invoice as a Voucher in McLeod.
* Scan/Drop/Index the Invoice against the Voucher in McLeod.
* On a weekly basis, select the due invoices and process payment via a check or ACH in McLeod.
* Upload ACH to bank and make sure it’s approved by management.
* On a monthly basis, reconcile vendor statement for all significant vendors.
Billing Responsibilities * Process daily load paperwork to correct order.
* Scan/index paperwork to the order and ensure quality.
* Transfer loads to billing and ensure billing information is correct.
* Rendition ready to bill orders daily.
Customer specific billing to be done their processing schedule.
* Upload invoices and back up documents for specific customers to their portals * File all paperwork by date to ensure month end visibility.
* Process weekly dedicated billing and update spreadsheet AR Cash Receipts Responsibilities * Scan any received checks to the bank daily.
* Enter all cash receipts (via ACH & Checks) daily in McLeod and reconcile to the daily bank report.
* Work through any receivables that have Short or Overpays.
* Process write-offs promptly.
AR Credit Functions * Enter all new customers into McLeod.
* Run credit check (Ansonia) on new customers and set initial credit amount.
* Review AR Aging Report weekly and work to resolve any overdue invoices.
* Work with collection agency to resolve any severely overdue Accounts.
*Required Skills/Abilities:* * Strong Advocate and Understanding of our Customers.
* Possesses enthusiasm and positivity with the ability to solve critical problems.
* Ability to function in a high paced, always changing environment.
* Excellent time management skills with a proven ability to get things done.
(GSD) * Ability to always be a team player.
* Strong written and oral communication skills * High Microsoft Office aptitude * 2+ years of progressive ability with communicating information: email, phone, and word processing.
*Physical Requirements:* * Prolonged periods of sitting at a desk and working on a computer.
* Must be able to lift up to 15 pounds at times.
*Travel required:* * None *KPIs (Key Performance Indicators)* * Unbilled orders < 5 days * Average collection days on customer accounts < 40 days * Reconcile 100% of vendor accounts at month end.
* Cash receipts posted by the end of the following business day.
*Required education and experience:* * HS/GED required.
* Associate degree in related field helpful * 2+ years AP/AR experience * Knowledge of basic accounting functions *Statement: EEO* VP Xpress is on a mission to provide excellent service to our customers with our three core identities.
Our customers know that when they call us to handle their freight, “We’ve Got it From Here”.
When it comes to our team members, we truly believe that “We’ve Got Your Back”.
Our third identity shines light on our recruiting and desire to grow the business.
“Be A Part of the Drive” serves as an acronym meaning Driven, Respectful, Integrity, Valued, Extended Family.
VP Xpress is an at-will employer.
VP Xpress is an Equal Opportunity Employer and will not discriminate based on race, color, religion, marital status, age, national origin, disability, medical condition, pregnancy, gender (orientation or identification), sexual orientation, veteran status, or any other basis covered by federal, state, or local laws.
All employment decisions are based on qualifications, merit, skills, and individual performance.
*Other duties:* Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job.
Duties, responsibilities, and activities may change at any time with or without notice.
Job Type: Full-time Pay: $23.
00 - $26.
00 per hour Expected hours: 40 per week Benefits: * Disability insurance * Professional development assistance Physical setting: * Office Schedule: * Monday to Friday Supplemental pay types: * Bonus opportunities Work Location: In person