SUMMARY: Provide accounting support to Bear Property Management, Inc company and accounting personnel by ensuring data integrity of accounts payable invoice processing, financial information, and accurate reporting to management.
Safeguarding company assets, and maintaining internal controls.
Reviews data and creates accurate accounting records within the accounting system.
Contributes to projects to make Accounts Payable more efficient and productive.
DUTIES AND RESPONSIBILITIES:
Monitor electronic mailbox for vendor invoices & vendor inquiries.
Scan invoices into the accounting system, entering data, and coding expenses before routing invoices for payment approval.
Review monthly vendor statements for missing/aged invoices.
Prepare and maintain accounting transactions within accounting system.
Research problems while interfacing with vendors, customers, and other departmental personnel.
Runs weekly disbursement cycle of check printing, processing, and mailing checks.
Maintains files and documentation thoroughly and accurately.
Performs weekly payment cycles, printing, obtaining signatures, mailing checks.
Participates in the timely issuance of security deposits returns, ensuring deadlines are always met by the BPM team.
Cross-trained in more than one company accounting software.
Provides requested supporting documentation for audits and tax preparation.
Participate in developing new processes/efficiencies that benefit the department and/or company.
Maintains and develops complex billing allocations.
QUALIFICATIONS:
Associate’s degree (A.
A.
) or equivalent.
1-3 years related Accounts Payable experience.
Intermediate skills in Microsoft Suite, specifically Excel & Outlook software.
Ability to manage priorities and workflow, excellent attention to detail.
Strong organizational, problem-solving, and analytical skills.
Excellent written and oral communication skills.
Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.
Familiarity with Property Management terminology.
Familiarity with AppFolio, Real Page, Jonas Premiere software preferred.
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