We are in search of an outstanding Executive Assistant with a focus on Transaction Coordination to elevate our client experience.
Our team is dedicated to delivering exceptional service, and the transaction coordinator plays a pivotal role in achieving this mission.
We're seeking an individual who embodies a sense of urgency without compromising quality, capable of navigating conflicting priorities with finesse.
Adaptability, solution-oriented thinking, and the ability to pivot quickly are essential traits for success in this role.
You will oversee the contract-to-close process for 30-50+ transactions simultaneously, ensuring timely and hassle-free closings for our clients and stakeholders.
Exceptional client service is paramount, with the majority of your day spent communicating with clients, attorneys, lenders, and agents.
This position is central to our operations and requires on-site presence at our Libertyville office.
Occasional weekend work and after-hours calls may be necessary.
Compensation:
Base Salary: $50,000 - $60,000
Bonus Potential
Opportunities for Growth
Paid Time Off
Health Stipend
Compensation:
$50,000 - $60,000
Responsibilities:
Track transaction milestones and ensure timely submission of all necessary documents for office broker compliance.
Manage all administrative tasks related to home buyer and seller transactions from executed purchase agreement to close.
Serve as a liaison between real estate agents, clients, attorneys, escrow companies, and lenders, managing administrative tasks throughout the transaction.
Oversee post-closing systems and maintain communication with past clients.
Keep lead agents informed of any issues requiring attention.
Assist with project implementation as requested by agents.
Provide consultation and exceptional customer service to clients.
Manage vendor relationships.
Support team and office logistics.
Ensure deadlines are met by following up with multiple parties.
Maintain meticulous records and files for all transactions.
Summarize important terms, conditions, and contingency dates from contract and listing paperwork.
Communicate regularly with clients to provide reminders and updates throughout the closing process.
Act as the primary resource for all questions during closing.
Delegate tasks and projects to virtual assistants.
Proactively seek opportunities for performance improvement through coaching and feedback from leadership.
Qualifications:
Previous real estate industry experience is required.
Real estate license is advantageous.
Excellent written and verbal communication skills.
Exceptional organizational and project management abilities.
A learning-based approach to work.
Strong consultation and customer service skills.
Service-oriented attitude.
Tech-savvy with the ability to adapt to new systems quickly.
Effective multitasking and prioritization skills.
Exceptional critical thinking abilities.
Comfortable working independently at a fast pace.
Detail-oriented with a passion for completing tasks.
Ability to handle diverse personalities.
Enthusiasm for to-do lists and thoroughness.
A can-do attitude and willingness to support the team wherever needed.
Fast learner with an aptitude for abstract concepts and adaptability to changing priorities.
Familiarity with Brivity, Dotloop, and KW Command is preferred but not required.
Bilingualism is a plus.
Proficiency with computers is essential in our digital business environment.
About Company
At The Kite Team, our relentless dedication ensures excellence every step of the way.
We don't settle for good; we push boundaries to achieve greatness for our clients.
We are the best-known agent real estate brand serving 8 counties in the Chicagoland area.
We can be heard on the radio and seen on TV.
Our team is an innovative, fun, and determined group committed to leading the way in the residential real estate industry.
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