DEPUTY COURT CLERK

Thank you for your interest in employment with Kenosha County! DEPUTY COURT CLERK CIRCUIT COURT Kenosha County is seeking a highly motivated, detail oriented, and customer service focused person to join the Circuit Court staff as a Deputy Court Clerk.
The selected candidate will join a team committed to continuous learning and supporting the fast-paced court operations of Kenosha County.
• Circuit Court will provide formal and informal training for this position, including software training on technologies, internal training on Circuit Court procedures, and mentoring in learning the requirements of the position.
• The selected candidate will enjoy a highly sought-after work/life balance with weekends and 12 County-recognized holidays off, along with a work schedule of Monday through Friday between the hours of 8:00 AM and 5:00 PM.
Join our team and help make a difference in Kenosha County! Kenosha County is committed to Equity, Diversity and Inclusion and is an Equal Opportunity Employer.
2024 Hiring Range: $21.
82 – $24.
79 per hour Position Summary and Job Duties The Deputy Court Clerk provides clerical support for the operations of the court, working under the direction of the Clerk of Circuit Court and assigned supervisor.
Deputy Court Clerks must provide outstanding customer service during stressful situations; be able to manage workload and meet statutory timelines; have impeccable attention to detail in all assigned work; be comfortable interacting with members of the public, judges, attorneys, and executive level management on a daily basis.
Additional duties include indexing of new case filings, docketing of court entries and judgments, and record searches.
Deputy Court Clerks are expected to learn all functions of the position, which include but are not limited to: timely and accurate filing and scanning documents to criminal, civil, traffic, small claims, family, probate, juvenile, and paternity matters; providing excellent phone customer service; correctly completing data entry duties; learning and applying legal terminology; indexing documents; following general office and clerical processes; maintaining electronic court files; and preparing record responses.
• Ensures all court documents are prepared accurately and distributed on a timely basis • Adheres to Model Court Recordkeeping procedures in maintenance of court files • Provides information to internal and external customers regarding court record information • Acts as receptionist for main customer service desk and provides back-up to civil deputy court clerks • Serves as liaison to other departments, law enforcement, litigants, service providers, and other involved parties • Prepares responses to record requests • Distributes court calendars • Explains court procedures, processes, rules, and requirements without providing legal advice • Performs other duties as assigned Success Factors • Knowledge of legal terminology, court procedures, and documents and information used in court proceedings • Skill in Microsoft Word, Outlook, and Excel • Ability to perform a variety of duties, often changing from one task to another • Ability to handle multiple procedural processes simultaneously • Ability to provide quality customer service and remain professional and courteous at all times • Ability to work independently to follow schedules and meet deadlines • Skill in communicating both verbally and in writing, with the ability to follow oral and written instructions • Ability to maintain confidential information, including personal identifying information and information contained in court records and proceedings • Ability to operate a variety of office equipment including a computer, calculator, scanner, telephone, and fax machine • Ability to work respectfully in a diverse and inclusive environment Job Requirements, Education, Training and Experience • High school diploma or GED equivalent • Minimum two years of work experience in an office environment, preferably in a legal court, financial, or corrections setting • Or any combination of education, training, and experience which provides the knowledge, skills, and abilities necessary to perform the job • Ability to work overtime as required • Ability to become a Notary Public Benefits • Health, dental and vision insurance effective first of month following 30 days of employment with the ability to reduce premium contribution through participation in a wellness program • Flexible Spending Accounts • Employee Assistance Program • Paid Time Off • Twelve Paid Holidays • Retirement Plan: Participation in the Wisconsin Retirement System which includes county-paid life insurance • Tuition Reimbursement Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• This position requires light physical demands, such as exerting up to 25 pounds of force occasionally, and up to 10 pounds of force frequently • This position requires long periods of standing, up to 8 hours per shift Selection Process • Application Review - Qualifying • Oral Interview - Qualifying • Background Check - Qualifying • Drug Screen - Qualifying If you require accommodations at any point in the selection process because of a disability, please notify Human Resources in advance for arrangements.
To learn more about the Circuit Court Office, please visit: https://www.
co.
kenosha.
wi.
us/118/Clerk-of-Courts Applications must be submitted no later than Tuesday, March 5, 2024.
Kenosha County is a Wisconsin Retirement System participating employer.
Your participation is required, which includes an employee contribution.
The pay grade for this position is NE7 (Min.
$21.
82 – Max.
$27.
76 per hour) This position is located in Kenosha County, a growing community along the shores of Lake Michigan and less than an hour away from Milwaukee and Chicago.
To see why Kenosha County is a great place to live, work, and play, visit: https://www.
visitkenosha.
com/ Thank you for your interest in employment with Kenosha County! Kenosha County is an affirmative action, equal opportunity employer.