Administrative Assistant / Document Imaging Specialist / Accounting Associate

*Administrative Assistant / Document Imaging Specialist / Accounting Associate* Thelen Materials, LLC.
is seeking a well-organized Administrative Assistant with strong Document Imaging and Accounting skills.
In this role you will play an essential role in supporting the management team, fellow colleagues, and our customers in addition to being our lead with document imaging.
This position is on-site, we believe we work better together than apart.
*Position Responsibilities* o *Administrative Assistant* -Provide support to the executive and middle management teams.
-Draft correspondence and other documents.
-Assist with organizing and collecting data.
-Coordinate luncheons and other special events.
-Provide excellent customer support.
-Maintain certificates of insurance, various monitoring, and reporting elements for government agencies.
-Vendor and customer interaction.
-Other duties and special projects, as needed.
o *Document Imaging* -Review and search documents for completeness.
-Scan documents and verify quality of digital images.
-Route documents to the proper departments.
-Input metadata fields within the imaging software (Laserfische).
-Monitor and scan internal processes such as completed Toolbox Talks, Task Training, etc.
-Effectively communicate and utilize sound judgement to escalate issues that may require intervention of IT or the management team.
-Prior experience with a document imaging system and scanning equipment preferred.
-Prior experience creating forms and workflows with a document imaging system a plus.
o *Office Backup Roles* -The primary backup for Accounts Receivable -The primary backup for Accounts Payable -The backup to the receptionist.
-Accounting experience required.
-1 – 2 years of experience in accounting and accounts payable a plus.
o *General Requirements* -Must have strong organizational skills.
-Solid knowledge of Microsoft Office (Outlook, Word, Excel) and standard office equipment.
-Strong verbal and written communication skills.
-Possess a high degree of attention to detail.
-Have strong analytical and data entry skills.
-Ability to multi-task and prioritize multiple tasks.
-Must be a team player with a positive attitude.
-Valid driver's license required.
*o Physical Requirements* -Prolonged periods sitting at a desk and working on a computer.
-Able to lift up to 20 pounds at a time.
If you don’t meet every requirement and possess a drive to learn and grow within the position, we encourage you to apply.
*Who is Thelen Materials, LLC.
?* We are a subsidiary of a unique, 77-year-old family-owned company, Thelen Sand and Gravel, Inc, that serves the Chicagoland and Southeast Wisconsin construction markets transforming natural sand and gravel, recycled concrete and asphalt into construction aggregates serving aspects of the road building as well as the residential and commercial construction industries.
We also serve the organics industry, recycling private and municipal yard waste into various compost, mulch, and amended soils used in a myriad of landscape and construction applications.
Job Type: Full-time Pay: $20.
00 - $24.
00 per hour Benefits: * 401(k) * 401(k) matching * Dental insurance * Employee assistance program * Health insurance * Health savings account * Life insurance * Paid time off Schedule: * 8 hour shift * Day shift * Monday to Friday * Overtime Application Question(s): * We are a drug free workplace.
Are you willing to take a pre-employment drug screen? License/Certification: * Driver's License (Required) Ability to Relocate: * Antioch, IL 60002: Relocate before starting work (Required) Work Location: In person