Administrative Assistant/ Receptionist (Requisition Id 29194/29193)

Title: Administrative Assistant/ Receptionist (Requisition Id 29194/29193) Job Type: Full-Time Regular (40 Hours per week) Location: 25212 W IL Route 120, Round Lake, IL, 60073 Shift timing : 8:00 am to 5:00 pm Pay: $19.
00 per hour.
(Bi-Weekly) *Pay Disclosure:* “The pay range for this position starts at $19.
00 per hour; however, base pay offered may vary depending on job-related knowledge, skills, and experience.
Bonus opportunities may be provided as part of the compensation package, in addition to a full range of medical, financial, and/or other benefits, dependent on the position offered.
” *Job Summary:* As an Administrative Assistant/Corporate Meeting Center Coordinator, you will play a pivotal role in ensuring the smooth operation of the corporate meeting center and providing comprehensive administrative support.
Your primary responsibilities will include managing the corporate meeting center, answering phones, and providing coverage for the receptionist as needed.
The ideal candidate will be highly organized, possess excellent communication skills, and thrive in a fast-paced corporate environment.
*Please Note Special requirements will include and are not limited to the following:* You need to Have a Valid Driver’s License.
The work schedule generally consists of 40 hours per week, which may include on-call status, evenings, and/or weekends.
*Responsibilities:* *Corporate Meeting Center Management:* Coordinate and schedule meetings, conferences, and events in the corporate meeting center.
Ensure meeting rooms are properly set up, equipped, and prepared for each event.
Manage reservations and inquiries regarding meeting center availability.
Maintain meeting center facilities, ensuring cleanliness and functionality at all times.
Coordinate catering services and other logistical arrangements for meetings and events.
*Administrative Support:* Answer and direct incoming calls, providing courteous and professional assistance.
Greet and assist visitors, ensuring a positive experience upon arrival.
Handle incoming and outgoing mail, packages, and deliveries.
Maintain office supplies inventory and place orders as needed.
Assist with various administrative tasks, including data entry, filing, and document preparation.
*Receptionist Coverage:* Float to cover the reception desk during breaks, lunches, or absences.
Welcome and direct visitors, clients, and employees.
Manage access control systems and visitor badges.
Handle inquiries and provide information about the company and its services.
Ensure the reception area is tidy and presentable at all times.
* *Communication and Coordination:* Communicate effectively with internal teams and external stakeholders regarding meeting center logistics.
Collaborate with facilities management and IT departments to address any issues or requests related to the meeting center.
Provide timely updates and reports on meeting center usage and activities.
*Qualifications:* Must be 21 years or older High school diploma or equivalent; associate's or bachelor's degree preferred.
Experience as a Receptionist and Administration coordinator and other areas.
Proven experience in administrative support or office coordination roles.
Excellent organizational and time management skills.
Strong interpersonal skills with the ability to interact professionally with individuals at all levels.
Proficiency in Microsoft Office suite (Word, Excel, Outlook).
Ability to multitask and prioritize tasks effectively in a dynamic environment.
Attention to detail and accuracy in all work tasks.
Flexibility to adapt to changing priorities and responsibilities.
Previous experience in event coordination or facilities management is a plus.
*Prior Helpful Experience May Include: * Administration assistance, Receptionist, Corporate meeting coordination, customer service.
Job Type: Full-time Pay: From $19.
00 per hour Expected hours: 40 per week Benefits: * 401(k) * Dental insurance * Health insurance * Paid time off * Vision insurance Schedule: * Monday to Friday * Morning shift Application Question(s): * Are you fine with $19.
00 per hour? Experience: * Corporate meeting coordinator: 1 year (Preferred) * Corporate Assistant: 1 year (Preferred) License/Certification: * Driver's License (Required) Ability to Commute: * Round Lake, IL 60073 (Required) Ability to Relocate: * Round Lake, IL 60073: Relocate before starting work (Required) Work Location: In person