Payroll Assistant

*HOW TO APPLY: * Applicants should apply online and attach three letters of recommendations and resume to the online application.
Apply at www.
dist50.
net.
*QUALIFICATIONS:* Education:Required – High School Diploma 2.
Experience: A.
Required – Three (3) years’ experience in payroll, human resources, or other related area B.
Preferred – Three (3) years’ experience in payroll, human resources, or other related area with fluency in Spanish.
*ESSENTIAL PERFORMANCE RESPONSIBILITIES:* Prepare payrolls, using the district’s administrative software (Skyward), for all employee types in a timely and efficient manner so as to generate payroll checks and direct deposits on required payroll dates.
This includes, but is not limited to: a.
Enter, maintain, verify, update and archive the following: (1) Salary and accounting information (2) Extra duty pay, overtime pay, substitute pay, workers compensation pay, severance pay, and pay deductions (3) Name, address and personal information changes (4) Deductions and benefits (5) W-4 Federal and State withholding information (6) All direct deposit information (7) Monthly and yearly attendance bonus, sign-on bonus and annual longevity bonus (8) Employee 403(b) information Record time-off activity in Skyward, utilizing the Aesop sub-tracking system for certified staff.
This includes, but is not limited to: a.
Enter, maintain, verify, update and archive the following: (1) Sick time (2) Personal time (3) Workers compensation time (4) Time off without pay (5) FMLA time (6) Vacation time (7) Leave of absence (paid or unpaid) (8) Professional time (9) Bereavement time (10) Jury duty time Prepare, balance and reconcile liability accounts for all deductions and benefits.
This includes, but is not limited to: Verify FICA / Medicare, Federal withholding, State withholding, TRS and IMRF liability balances before proceeding with electronic fund transfers Verify all liability balances before forwarding to accounts payable for payment processing Electronically transmit file and payment to 403(b) management company Create and extract information from the District’s database and transmit electronically.
This includes, but is not limited to: Semi-monthlyDirect deposit file to bank 403(b) file to management company MonthlyIMRF Monthly Summary c.
Quarterly 1.
Federal 941 Tax Return 2.
State IL-941 Withholding Income Tax Return 3.
IL Unemployment Employer’s Contribution & Wage Report d.
Calendar Year 1.
Calendar year-end W-2 verification and processing 2.
W-2’s to Skyward for printing 3.
W-2 submission to Social Security Administration 4.
W-2 submission to State of Illinois 5.
W-2 submission to State of Wisconsin e.
Fiscal Year 1.
TRS Annual Report 5.
Create a calendar and fiscal year payroll earnings and time-off history on each employee.
6.
Work in partnership with the Human Resources department.
This includes, but is not limited to: a.
New hire and termination information b.
Time off, leave of absence and workers compensation information c.
Lane and step change information d.
Employee Management system annual set up and verification e.
Medical, dental and life insurance verification 7.
Assist employees with payroll related issues.
This includes, but is not limited to: TRS or IMRF retirement systems Time off Leave of absence Employment verification Wage assignment or garnishment 8.
Generate reports for administrators as requested.
This includes, but is not limited to: Earnings reports Budgetary account reports Time-off reports 9.
Assist auditors in preparation of annual audit 10.
Maintain and update payroll procedure manual.
11.
Prepare, assemble, organize and maintain confidential proposals and/or related confidential data for use by the Board of Education, administration and Board negotiation team in connection with collective bargaining, contract administration and management policies regarding labor relations.
12.
Perform such other tasks and assumes such other responsibilities as may be assigned by the Fiscal Services Manager *KNOWLEDGE, SKILLS AND ABILITIES:* Technical: Must have exemplary organization skills, and exemplary written and verbal communication skills.
Must be detail orientated.
Advanced knowledge of spreadsheet and database applications, data query tools, word processing software, electronic mail and Internet search tools.
Knowledge of or ability to learn the Skyward Employee and Financial systems.
Working knowledge of relational database design principles and standard system practices regarding use of production and test environments preferred.
Interpersonal: Must have strong customer service skills.
Must be able to maintain employee confidence and protects operations by keeping personnel information confidential.
Must be able to work collaboratively with a team, must be able to make difficult decisions that impact the Business Office and staff, must be able to work harmoniously with employees, administration, etc.
Must exhibit sound judgment in dealing with people and duties.
Must have strong organizational skills.
Must be able to have positive interactions with a diverse population.
Must also be self-directed and work with minimal supervision.
Must have the ability to establish and maintain positive, effective relationships with parents, staff, colleagues, and members of the community.
*DISTRICT CORE COMPETENCIES:* Support the establishment of mutual respect and equal human dignity across the entire school community.
Welcomes inclusion, equity and diversity.
Have an unwavering commitment to the success of all students.
Understanding that your identity may be different than students, parents, and staff.
You are willing to put those differences aside for the success of all students.
Regardless of the identities of students, staff, or parents, works collaboratively to build a successful relationship with them.
Willingly anticipate, identify and adopt change.
Engage in all job-related interactions and activities, with contacts from within and outside the District, in a courteous and professional manner.
Communicate with styles that are approachable and respectful.
Participate in professional development and training to become more effective and efficient.
Take initiative to manage multiple tasks.
Effectively organize work to be as productive as possible.
*PHYSICAL DEMANDS:* Manual Dexterity: Work requires definite skilled and accurate physical operations requiring some closely coordinated performance.
Physical Effort: Work requires handling average weight materials or equipment, but not for sustained periods.
Travel to schools and seminars as needed.
Working Conditions: Some exposure to definitely disagreeable elements.
*TERMS OF EMPLOYMENT: *Twelve-month year, 8 hours daily, (260 days including paid legal holidays and paid vacation, personal illness and personal business leave).
*SALARY RANGE:* Based on experience and education.
*HOW TO APPLY: *Internal applicants should apply online and attach a resume to the online application.
External applicants should apply online and attach three letters of recommendations and resume to the online application.
Apply at www.
dist50.
net All applicants must be willing to interview in person and demonstrate skills through a situational analysis.
Applicants will be contacted within three weeks if invited for an interview.
Minority candidates are encouraged to apply Further information regarding this position may be obtained by contacting: *CONTACT PERSON:* Mr.
Chris Bobek Associate Superintendent of Business Services, CSBO cbobek@dist50.
net 847-596-5610 Job Type: Full-time Pay: $15.
03 - $17.
13 per hour Expected hours: 40 per week Benefits: * 401(k) * 401(k) matching * Employee assistance program * Flexible spending account * Health savings account * Parental leave * Retirement plan * Tuition reimbursement Physical setting: * Office Schedule: * 8 hour shift * Day shift * Monday to Friday People with a criminal record are encouraged to apply Work Location: In person