EXECUTIVE ASST, SHERIFF'S DEPT

Thank you for your interest in employment with Kenosha County! EXECUTIVE ASSISTANT - EMERGENCY MANAGEMENT SHERIFF’S DEPARTMENT Do you have an interest in law enforcement or emergency management? Do you enjoy being part of a larger purpose? If so, come and work with a team of law enforcement professionals at the third largest Sheriff’s Department in Wisconsin! Join our team and help make a difference in Kenosha County! Kenosha County is committed to Equity, Diversity and Inclusion and is an Equal Opportunity Employer.
2023 Hiring Range: $23.
43 - 26.
62 per hour Position Summary and Job Duties The Executive Assistant prepares administrative support for multiple aspects of disaster or emergency planning, mitigation, response, and recovery for Kenosha County, businesses, and citizens.
Submitting grant applications and implementing the requirements when the grant is awarded.
Implementing and utilizing software applications as emergency management agencies identify them.
Planning and executing training programs in cooperation with the Director and other agencies and County departments and working with the public.
Additional responsibilities include fielding everyday issues that are consistent with budget management, processing invoices, office management, and telephone traffic.
• Create and update disaster/emergency plans consists of planning for chemical releases/spills, weather-related events, and general hazard preparedness, including planning exercises and training • Research information that is to be contained in the plan which includes emergency contact information, transportation routes, vulnerability zones, chemical safety information, floor plans, and shelter sites • Implement and utilize software applications as they are identified by emergency management agencies and train others in their use • Plan and execute training programs in cooperation with the Director and other agencies and County departments • Coordinate with the public for outreach, training, and during disaster response • Update contact lists, databases for Emergency Operating Center Activation, resource lists, municipalities, current elected officials, and first responder lists • Assist with application process for grants for emergency management planning, chemical planning, preparedness training, and various equipment needs • Organize various meetings, create agenda, and take meeting minutes • Manage emergency management finances and office supplies • Responsible for testing various Emergency Operating Center equipment • After local or regional disasters, assist in collecting information to be delivered to the Wisconsin Emergency Management (WEM) for determination of Governor’s submission to the President • Assist with short and long term recovery efforts with municipalities, agencies, businesses, and citizens in gathering information and submitting paperwork • Update annually or as changes are needed for Countywide Strategic Plan, Severe Heat Plan, and Severe Winter Weather Plan, 24 Emergency Support Functions for the Comprehensive Emergency Management Plan, recovery plan, and FEMA Hazard Mitigation Plan • Prepare and enter invoices, payments, and accounting entries into accounting system to be processed • Perform account reconciliations and prepare financial reports • Answer telephone calls and resolve issues or forward appropriately • Serve as primary back up to Executive Assistant assigned to the Sheriff and Chief Deputy • Represent the Kenosha County Sheriff’s Department in a professional manner • Perform other work as required or assigned Success Factors • Knowledge of Emergency Management principles; hazardous and extremely hazardous chemicals; applicable Federal and State statutes, mandates, regulations, and requirements related to Emergency Management; Kenosha County Sheriff’s Department policies and procedures • Knowledge of E-grants and grant administration; fundamental accounting practices; basic mathematical calculations; general ledger accounting practices; and good financial management • Ability to organize self and office to meet schedules and deadlines of the work; work independently and with limited oversight to meet deadlines and follow oral and written instructions • Ability to listen, communicate and convey information and regulations clearly either over the phone or in person • Ability to remain professional and courteous at all times and exercise good judgement in stressful situations while working with municipalities, businesses, agencies, and citizens; communicate clearly, concisely, and respectfully, both orally and in writing, with law enforcement personnel and the public • Ability to devise methods and procedures for handling unusual or complex situations and assignments • Ability to work with numerous agencies in ensuring a qualify plan in the event of an emergency or disaster following mandates/statutes • Ability to initiate and complete projects and programs; compile data from a variety of financial applications and reports; and compare, differentiate, assemble, classify, compute, post, and tabulate data to complete quarterly/annual grant reporting • Ability to work respectfully in a diverse and inclusive environment • Skill in performing a variety of duties, often changing from one task to another of a different nature; handling multiple procedural processes simultaneously; providing customer service to customers in a timely manner and in crisis-like situations • Skill in using office equipment, including computer, calculator, scanner, phone, and fax machine; Microsoft Office software, including Word, Outlook, and Excel Job Requirements, Education, Training and Experience Required Education and Experience • High school diploma or GED equivalent • One or two years of administrative assistant/clerical work experience • Experience working under stressful/crisis like situations Preferred Education and Experience • Associate level degree in accounting, communications, and/or administrative studies or equivalent education in a related area • Five years of accounting, communications, and/or administrative office experience • Work experience in a municipal setting Other Job Requirements • Valid driver’s license and acceptable driving record • Background free of felony convictions • Ability to work overtime when needed, with or without advance notice Licenses or Certifications Achieve and maintain Emergency Management Certification through Wisconsin Emergency Management / WEM Continuing Education Courses (necessary certification can be achieved through the job) Work Schedule • Work hours are generally Monday through Friday from 8:00 AM to 4:30 PM • Must be able to adjust start and end times according to the division being assisted • May be required to adjust work hours and/or work overtime due to workload demand, staffing needs, and/or to complete court documents in accordance with statutory timeframes Benefits • Health, dental, and vision insurance effective first of month following 30 days of employment, with the ability to reduce premium contribution through participation in a wellness program • Flexible Spending Accounts • Employee Assistance Program • Paid Time Off • Twelve Paid Holidays • Retirement Plan: Participation in the Wisconsin Retirement System which includes County-paid life insurance • Tuition Reimbursement Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• The position involves frequent light physical demands, such as exerting up to 25 pounds of force occasionally and up to 10 pounds of force frequently, and occasional lifting and transporting of moderately heavy objects, such as laptop and work materials • Sitting for extended periods of time • Dexterity of hands and fingers to operate a computer keyboard, mouse, and other devices and objects • Physical ability to participate in sessions, presentations, and meetings Work Environment/Conditions The work environment and exposures described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• The employee in this position will frequently work in an office or similar indoor environment; occasional exposure to outdoor, community (homes, businesses), warehouse, shop, and disaster environments • The employee in this position will have occasional exposure to individuals who are rude/irate; temperature extremes; fumes or airborne particles; and/or toxic or caustic chemicals, substances waste Selection Process • Application Review - Qualifying • Oral Interview - Qualifying • Background Investigation - Qualifying • Drug Screen - Qualifying If you require accommodations at any point in the selection process because of a disability, please notify Human Resources in advance for arrangements.
To learn more about the Kenosha County Sheriff’s Department, please visit: https://www.
kenoshacounty.
org/548/Sheriff Applications must be submitted no later than Tuesday, December 26, 2023.
Kenosha County is a Wisconsin Retirement System participating employer.
Your participation is required, which includes an employee contribution.
The pay grade for this position is NE8 (Min.
$23.
43 – Max.
$29.
81).
This position is located in Kenosha County, a growing community along the shores of Lake Michigan and less than an hour away from Milwaukee and Chicago.
To see why Kenosha County is a great place to live, work, and play, visit: https://www.
visitkenosha.
com/ Thank you for your interest in employment with Kenosha County! Kenosha County is an affirmative action, equal opportunity employer.